A digital alternative to paper and spreadsheets
If your ITAD records still live on paper transfer notes and spreadsheets, here’s what moving to a single digital system changes.
Plenty of capable operators still run on paper waste transfer notes, PDF certificate templates and a master spreadsheet. It works — until an audit, a lost note, or the October 2026 DWTS mandate. WipeTrail replaces all of it with one digital system.
Why paper and spreadsheets fall short
They can’t give you a tamper-evident, per-device trail; they’re easy to lose or mistype; and from October 2026 a paper waste transfer note won’t satisfy Digital Waste Tracking for receiving sites. Reconciling three separate records at audit is where errors hide.
What changes when you go digital
Each device is captured once, on intake, and everything else — certificates, WEEE evidence, DWTS records — is generated from it. No re-keying, no lost notes, and a client portal so customers stop emailing you for paperwork.
At a glance
| Capability | WipeTrail | Typically |
|---|---|---|
| DWTS-ready movement records | Yes | No (paper WTN) |
| Tamper-evident per-device trail | Yes | No |
| One-click certificates | Yes | Manual templates |
| Lost-record risk | Low | High |
| Client self-service | Yes | Email/phone |
| Audit prep time | Minutes | Hours |
Frequently asked questions
Do we have to move off paper for DWTS?
Waste-receiving sites need digital movement records from October 2026, so paper waste transfer notes won’t be compliant on their own.
Is switching disruptive?
No — your instance is live in days and captures each device once, replacing the spreadsheet and templates.
Can we keep our certificate branding?
Yes — certificates carry your operator branding.
Ready when you are
See WipeTrail on your own kit.
Book a 20-minute demo and we’ll walk the whole flow — collection to certified wipe to resale — and show how fast you could be live before the DWTS deadline.
Book a demo →